Privacy Policy

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.

Data Collection on This Website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. Their contact details can be found in the section "Notice on the Responsible Entity" in this privacy policy.

How do we collect your data?

Your data is collected firstly by providing it to us. This can, for example, be data that you enter in a contact form.

Other data is collected automatically or after your consent when you visit the website through our IT systems. This mainly includes technical data (e.g., internet browser, operating system, or the time of the page view). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?

Part of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right at any time to obtain free information about the origin, recipient, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. Additionally, you have the right to lodge a complaint with the competent supervisory authority.

For this purpose and any other questions about data protection, you can contact us at any time.

Hosting

We host the contents of our website with the following provider:

WIX

The provider is Wix.com Ltd., 40 Namal Tel Aviv St., Tel Aviv 6350671, Israel (hereinafter "WIX").

WIX is a tool for creating and hosting websites. When you visit our website, WIX analyzes user behavior, visitor sources, the region of website visitors, and visitor numbers. WIX stores cookies in your browser, which are necessary for displaying the website and ensuring security (necessary cookies).

The data collected by WIX may be stored on various servers worldwide. The servers of WIX are located, among others, in the USA.

For details, see the privacy policy of WIX: https://de.wix.com/about/privacy.

Data transfer to the USA and other third countries is based, according to WIX, on the EU Commission’s standard contractual clauses or comparable guarantees under Art. 46 GDPR. Details can be found here: https://de.wix.com/about/privacy-dpa-users.

The use of WIX is based on Art. 6(1)(f) GDPR. We have a legitimate interest in the most reliable display of our website possible. If consent has been requested, the processing is carried out exclusively based on Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of TTDSG. Consent can be revoked at any time.

Data Processing Agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a data protection contract required by law to ensure that this service processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

General Information and Mandatory Notices

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations as well as this privacy policy.

When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains which data we collect and what we use it for. It also explains how and for what purpose this happens.

We would like to point out that data transmission on the Internet (e.g., when communicating by email) can have security vulnerabilities. Complete protection of data from access by third parties is not possible.

Notice on the Responsible Entity

The responsible entity for data processing on this website is:

savvytec GmbH & Co. KG
Technologiepark 18
33100 Paderborn

Phone: +49 5251 5088066
Email: info@savvytec.de

The responsible entity is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Period

Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, the deletion will occur after these reasons cease to apply.

General Information on the Legal Bases for Data Processing on This Website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data according to Art. 9(1) GDPR are processed. In the event of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g., via device fingerprinting), data processing is also carried out on the basis of § 25(1) TTDSG. The consent can be revoked at any time. If your data is required to fulfill a contract or for pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also be carried out on the basis of our legitimate interest under Art. 6(1)(f) GDPR. Information on the relevant legal bases in each individual case is provided in the following sections of this privacy policy.

Data Protection Officer

We have appointed an external data protection officer. This service is provided by:

ecoprotec GmbH
Pamplonastraße 19
33106 Paderborn

Phone: +49 5251 877 888-303
Email: datenschutz@savvytec.de

Notice on Data Transfer to the USA and Other Third Countries

We use tools provided by companies based in the USA or other countries that are not compliant with data protection regulations. When these tools are active, your personal data may be transferred to these third countries and processed there. Please note that these countries may not guarantee a data protection level comparable to that of the EU. For instance, U.S. companies are required to hand over personal data to security authorities without providing any recourse for affected individuals. Therefore, it cannot be ruled out that U.S. authorities (e.g., intelligence services) might process, analyze, and permanently store your data located on U.S. servers for surveillance purposes. We have no influence on these processing activities.

Recipients of Personal Data

As part of our business activities, we collaborate with various external parties. This may sometimes require the transfer of personal data to these parties. We only share personal data with external parties when it is necessary for contract fulfillment, when we are legally obligated to do so (e.g., sharing data with tax authorities), when we have a legitimate interest under Art. 6(1)(f) GDPR, or when another legal basis permits data sharing. When using processors, we only transfer personal data to them based on a valid data processing agreement. In cases of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You can revoke your consent at any time. The legality of the data processing carried out until the revocation remains unaffected.

Right to Object to Data Collection in Specific Cases and to Direct Advertising (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RELEVANT LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, RIGHTS, AND FREEDOMS OR THE PROCESSING IS FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH ADVERTISING PURPOSES; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL THEN NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION UNDER ART. 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of GDPR violations, affected individuals have the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, place of work, or the location of the alleged violation. This right exists without prejudice to other administrative or judicial remedies.

The supervisory authority responsible for us is:

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
Kavalleriestraße 2 - 4
40213 Düsseldorf

Phone: +49 211 384 24-0
Email: poststelle@ldi.nrw.de

Right to Data Portability

You have the right to have data that we process automatically based on your consent or in fulfillment of a contract delivered to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only take place if it is technically feasible.

Access, Rectification, and Deletion

Within the scope of applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipients, and the purpose of the data processing, as well as, if applicable, a right to rectify or delete this data. For this purpose, and for further questions on the subject of personal data, you can contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. During the verification period, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it to establish, exercise, or defend legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
If you have objected under Art. 21(1) GDPR, a balancing of your and our interests must be carried out. As long as it has not been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may – apart from being stored – only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the browser’s address bar changing from “http://” to “https://” and the lock icon in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Data Collection on This Website

Cookies

Our websites use so-called “cookies”. Cookies are small data packets that do no harm to your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit ends. Persistent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies allow the integration of certain services provided by third-party companies within websites (e.g., cookies for processing payment services).

Cookies serve various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies can be used to analyze user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions requested by you (e.g., the shopping cart function), or to optimize the website (e.g., cookies to measure web audience) (necessary cookies) are stored based on Art. 6(1)(f) GDPR unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of their services. If consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively based on this consent (Art. 6(1)(a) GDPR and §25(1) TTDSG); consent can be revoked at any time.

You can configure your browser to inform you about the setting of cookies, to allow cookies only on a case-by-case basis, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be restricted.

You can find out which cookies and services are used on this website in this privacy policy.

Server Log Files

The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

Browser type and version
Operating system used
Referrer URL
Hostname of the accessing computer
Time of the server request
IP address

These data are not merged with other data sources.

The collection of these data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of their website – to this end, the server log files must be recorded.

Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.

The processing of these data is based on Art. 6(1)(b) GDPR if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

Inquiries via Email, Phone, or Fax

If you contact us via email, phone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of processing your request. We do not share this data without your consent.

The data you send to us via contact inquiries will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Making appointments via “Microsoft Bookings with me”

We offer the use of the online service “Microsoft Bookings with me” to arrange appointments. This is a function within the Microsoft 365 services of Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland (“Microsoft”) https://learn.microsoft.com/de-de/microsoft-365/bookings/?view=o365-worldwide.

Purpose and type of processing

If you book an appointment via the link provided, the data you enter (e.g. name, e-mail address, desired appointment time, any other information in the free text field) will be processed automatically in order to plan, coordinate and carry out the appointment. You will then receive a confirmation and, if applicable, an invitation to an online meeting (e.g. via Microsoft Teams).

The data you enter will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. Mandatory statutory provisions - in particular retention periods - remain unaffected.

Legal basis

The processing is carried out on the basis of Art. 6 para. 1 sentence 1 lit. b GDPR, insofar as the appointment booking is aimed at contractual or pre-contractual communication.

If the booking is made for general contact without a specific reference to a client relationship, the processing is carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest lies in the efficient and data-saving organization of appointment requests.

If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. for device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Recipients and data transmission

Processing takes place within the Microsoft 365 cloud infrastructure. Microsoft acts as a processor within the meaning of Art. 28 GDPR. Data processing mainly takes place on servers in the European Union. Microsoft may also use service providers outside the EU, in particular in the USA, as part of its support and operating structures. Microsoft bases any transfers on the EU standard contractual clauses pursuant to Art. 46 para. 2 lit. c GDPR. Details can be found here: https://learn.microsoft.com/de-de/compliance/regulatory/offering-eu-model-clauses.

The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the USA, which is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/6474.

Further information on data processing by Microsoft can be found at: https://privacy.microsoft.com/de-de/privacystatement

Voluntariness and alternatives

The use of “Microsoft Bookings with me” is voluntary. If you do not wish to make an online booking, you can alternatively arrange appointments by e-mail or telephone. However, it is necessary to provide personal data in order to technically carry out the appointment booking via the tool.

Plugins and Tools

Google Fonts (Local Hosting)

This site uses so-called Google Fonts provided by Google to ensure uniform font presentation. The Google Fonts are installed locally. No connection to Google servers is established.

For more information about Google Fonts, see https://developers.google.com/fonts/faq and Google's privacy policy: https://policies.google.com/privacy?hl=en.

Own Services

Handling Applicant Data

We offer you the opportunity to apply to us (e.g., via email, post, or online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data comply with applicable data protection laws and all other legal provisions and that your data will be treated strictly confidentially.

Scope and Purpose of Data Collection

When you send us an application, we process your personal data associated with it (e.g., contact and communication data, application documents, notes during interviews, etc.) to the extent necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1)(b) GDPR (general contract initiation), and – if you have given your consent – Art. 6 (1)(a) GDPR. Consent can be revoked at any time. Your personal data will only be shared within our company with people involved in processing your application.

If the application is successful, the data you submitted will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 (1)(b) GDPR for the purpose of carrying out the employment relationship.

Data Retention Period

If we cannot make you a job offer, you reject a job offer, or withdraw your application, we reserve the right to retain the data you submitted based on our legitimate interests (Art. 6 (1)(f) GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). The data will then be deleted, and physical application documents will be destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period (e.g., due to a pending or imminent legal dispute), deletion will only occur once the purpose for further retention no longer applies.

Longer retention may also take place if you have given your consent (Art. 6 (1)(a) GDPR) or if legal retention obligations prevent deletion.

Our Social Media Presence

This privacy policy applies to the following social media profiles:

Data Processing by Social Networks

We maintain publicly accessible profiles on social networks. The social networks we use are detailed below.

Social networks like Facebook, Twitter, etc., can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g., like buttons or ad banners). Visiting our social media profiles triggers numerous data protection-relevant processing operations. Specifically:

If you are logged into your social media account and visit our social media presence, the operator of the social media portal can associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. This data collection occurs in this case, for example, through cookies stored on your device or by recording your IP address.

Using the collected data, the operators of social media portals can create user profiles where your preferences and interests are stored. This allows interest-based advertising to be displayed inside and outside the respective social media presence. If you have an account with the social network, interest-based advertising can be displayed on all devices you are or were logged into.

Please also note that we cannot track all processing activities on the social media portals. Depending on the provider, further processing operations may be carried out by the operators of the social media portals. For details, refer to the terms of use and privacy policies of the respective social media portals.

Legal Basis

Our social media presences aim to ensure the broadest possible presence on the internet. This constitutes a legitimate interest within the meaning of Art. 6 (1)(f) GDPR. The analysis processes initiated by the social networks may be based on differing legal bases, which must be specified by the operators of the social networks (e.g., consent under Art. 6 (1)(a) GDPR).

Responsible Party and Exercising Rights

If you visit one of our social media profiles (e.g., Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can generally assert your rights (access, rectification, deletion, restriction of processing, data portability, and complaint) both against us and the operator of the respective social media portal (e.g., Facebook).

Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are primarily determined by the corporate policy of the respective provider.

Data Retention Period

The data collected directly by us via the social media presence will be deleted from our systems as soon as you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular, retention periods – remain unaffected.

We have no influence on the storage duration of your data, which is stored by the operators of the social networks for their purposes. For details, please refer directly to the operators of the social networks (e.g., in their privacy policy, see below).

Your Rights

You have the right to obtain information free of charge at any time about the origin, recipient, and purpose of your stored personal data. You also have the right to object, data portability, and to file a complaint with the competent supervisory authority. Furthermore, you can request the correction, blocking, deletion, and, under certain circumstances, the restriction of the processing of your personal data.

Individual Social Networks

XING

We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. Details on their handling of your personal data can be found in XING's privacy policy: https://privacy.xing.com/en/privacy-policy.

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

To deactivate LinkedIn advertising cookies, use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transfer to the USA is based on the EU Commission's standard contractual clauses. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

For details on how they handle your personal data, refer to LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy.